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About the Institute Graphic Title
 

The BRTRC Institute is uniquely qualified to support your conference & event management needs. We have the technical skills and resource capability that enables us to build your event into a successful experience for your customers.

From planning the foundation of your event, to promotion and post event activities, the BRTRC Institute oversees the entire event from start to finish.

 


Planning The Event
Goals: Every Event needs a solid foundation. We help you establish measurable goals and develop a timeline to accomplish your objectives.
Site: We visit, research and select a site that will enhance your program and meet your specific needs.
Contract Negotiations: We negotiate with the site to get you the best value on sleeping rooms, meeting space, exhibit space, food & beverage, extra services, and many other terms and conditions of the contract.
Sessions: We plan opening and closing sessions, and networking forums to provide maximum benefit to the attendees.
Speakers & Entertainment: We work with preferred speakers and entertainers who guarantee dynamic results.
   
  Event Promotion
Theme: We work with you to create a memorable theme and logo to carry your message throughout the Event.
Promotion Plan: To maximize attendance, we create a cohesive plan using promotional and marketing techniques and materials.
Custom Graphic Design: Our graphic design professionals will work closely with you to custom design graphics for collateral material, banners, signage, brochures and any other visual communication tools necessary for the success of your Event.
Printing: We use only the highest quality printing materials to portray the professional image that you have worked so hard to establish. We are able to offer this service to our clients at special pricing through our volume buying leverage.
Promotional Items: We will research and provide a variety of ancillary items to enhance your Events. These items include, but are not limited to, awards, trophies, plaques, canvas bags, T-shirts, and any sort of promotional item available. These items can be customized with your company and/or Event logo.
 
   
  Registration Services
Pre-Registration: We handle the design, printing & mailing of your collateral and promotional materials: Event notices, registration packets, exhibitor registration packets, programs, etc. We receive all responses and process the information. Our event management tools provide immediate access to information about your Event and produces reports such as: attendance, session, exhibitor, and many other valuable reports.
Confirmation Letters: Individual letters are customized to verify registration information such as accommodations, workshops, activities and payment.
Name Badges: Our high quality laser badges are customized for your Event. We can also provide a variety of customized Title Badge Holders as well as Neck Cords.

Delegate Kits: We produce individual packets with a printed program, name badge, local attraction and restaurant information to welcome your attendees upon arrival.

On-Site Registration: Our staff of professionals meet and greet your attendees upon arrival. We provide them with a name badge, welcome packet, program, and any other collateral materials necessary. We manage the registration/ information area throughout the entire Event to assist the attendees and help them make any last minute changes. We provide them with local site information, suggest restaurants and make reservations, provide group discounts for car rentals and assist in the arrangements.
   
  Logistics
Set-Up: We coordinate all the details of meeting room and audio visual equipment set-up including lighting, sound, staging and video production.
On-Site Management: To ensure that your program runs smoothly from start to finish, we are on-site throughout your Event. We maintain constant contact with the facilities and contractors to ensure immediate response to requests.
   
  Post Event Services
Event Evaluation: We design, print and mail each attendee a survey and encourage their evaluation of the Event. We receive responses, compile the data and provide you with a report for use in planning future Events.
Post Event Meeting: We schedule a post Event meeting with you to discuss the evaluation reports and make recommendations and adjustments to the on-going planning of future Events.